Privacy notice

The information we process we have received from you, when you interact with us at our website, or when we communicate with each other.

We may also collect data from publicly available sources such as websites, publication, media coverage, or from third-party providers, such as reference databases such as OneKey.  

To communicate with you on subject which we believe may have you interest we may process the following personal information:

• name, e-mail, telephone number, postal address
• organization you work form and professional information
• educational information, qualifications and publications
• survey data, including your responses and additional information you may have chosen to provide
• we will also process information about the communications we have had and seminars, training and other events you have attended at our invitation

a.      ALK employees and external processors 

The recipients of your personal data will be employees of entities belonging to the ALK Group and external processors providing specific services and processing personal data on our behalf. They will receive your personal data only on a ‘need­ to-know· basis, subject to confidentiality obligations and after signing appropriate legal agreements.

We share your personal data with our service providers who support the delivery of our webinars. BigMarker acts as a data processor on behalf of ALK and processes personal data solely in accordance with ALK’s documented instructions.

In addition, we may disclose your personal data to BigMarker as part of the service provided to you. This disclosure is carried out based on our legitimate interest in administering and delivering the webinar, in accordance with UK GDPR Article 6(1)(f).

b.      Independent third parties 

When needed, we may disclose your personal data to independent third parties, such as attorneys, public authorities, or third­ party auditors. In other situations, such as when using external shipment or payment providers, you will be involved in the process and, where relevant, offered choices regarding the transaction or payment method.

c.      Transfers of data from EU/EEA to third countries 

If we share data from the EU/EEA with a company or ALK affiliate in a third country, we will apply contractual clauses that meet EU standards to ensure the receiving company handles personal data appropriately, unless the country where the company operates is already deemed by the EU to offer an adequate level of data protection. More information about such clauses is available here. If data transfers are required in other situations, we will inform you about the specific compliance reassures in place to enforce EU law.

If you require further information on our current data processors established outside the EEA and the safety measures in place to allow for the transfer of personal data, you can request it from us – please send your request to us/our Data Protection Officer.

Your personal data will be deleted when we no longer have a legitimate purpose to process it, or if you withdraw your consent, whichever comes first. 

The General Data Protection Regulation gives you rights in relation to our processing of your personal data. If you wish to make use of your rights, please contact us by using the information stated in section 1.

a. Right to access 

You can request access to the personal data that we have registered about your, as well as a range of additional information.

b. Right to rectification 

You have the right to have inaccurate personal information about you corrected.

c. Right to erasure 

Above you can read about our retention period. In particular cases, you may have the right to have personal data about you erased before our general deletion deadline occurs.

d. Right to restriction of processing 

In certain cases, you may have the right to restrict the processing of your personal data. If you are entitled to restriction, we may only process the information – apart from storage – with your consent, or for the establishment, exercise, or defense of legal claims, or to protect a person or important public interests.

e. Right to object 

You have the right to object about our processing of your personal data. If you withdraw your consent, your personal data will be erased, cf. also above regarding the right to erasure.

f. Right to data portability 

In certain cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to have these personal data transferred from one data controller to another without hindrance.

You have the right to file a complaint with the Data Protection Authority if you are dissatisfied with the way we process your personal data. Contact information for the Data Protection Authority can be found on their website.

If you have any questions or concerns about this privacy notice or our processing of your personal data, please contact us using the contact details provided in section 1. 

This privacy notice may be updated from time to time to reflect changes in legal, regulatory, or operational requirements.

We have received certain personal information about you from IQVIA . You can find more information about how IQVIA processes your personal information on the IQVIA website.